Assignments & Timesheets

Can we have multiple staff with hiring manager/delegated authority status?
Yes, you can invite someone to be a Hiring Manager on the system depending on how you would like the system to be managed within your business area.   On y...
Wed, 8 Dec, 2021 at 11:47 AM
Can one person hold multiple roles?
If you are Budget Approver, you can still be Hiring Manager, but you will need someone else to approve timesheets.     All assignments must have at least ...
Wed, 8 Dec, 2021 at 11:48 AM
Can Grade 3-5 staff upload information to the QWork system - prepare the assignments on behalf of a hiring manager?
Yes Grades 3- 5 can act on behalf of the Hiring Manager (at G7/AC2 or above) and add the assignment to QWork.  They can also form part of the timesheet appr...
Wed, 8 Dec, 2021 at 11:49 AM
A TSA is not available to approve timesheets.
If the TSA is currently unavailable but back prior to the 15th of the month when the timesheets are processed, there should be no requirement to make change...
Wed, 8 Dec, 2021 at 11:49 AM
If a Hiring Manager is not available or has left.
Please contact QworkAdmin@qub.ac.uk with details of the Hiring Manager that has left and who the replacement Hiring Manager is.  This must be provided in a...
Wed, 8 Dec, 2021 at 11:50 AM
How do I set up an assignment on QWork?
Please use the below video and / or support guide.  HIRING MANAGER DEMO TRAINING
Wed, 15 Dec, 2021 at 9:39 AM
Can I give an assignment for 1 day only?
To ensure that the worker can submit the timesheet you will need to start the assignment on the date the work is expected to be carried out. You must end th...
Wed, 8 Dec, 2021 at 11:51 AM
How do I duplicate an assignment?
When you are in an assignment at the very bottom you will see a duplicate assignment button.    You must review the details for example the workers name, ...
Wed, 8 Dec, 2021 at 11:52 AM
Can I input an assignment in the past?
No, QWork is future assignments only. A worker should not attend work if they have not accepted an assignment in QWork.  
Wed, 8 Dec, 2021 at 11:53 AM
Expiry Dates for assignments
When you set an assignment for a worker you must provide an expiry date before which the worker MUST accept or decline the assignment.    An email issues ...
Wed, 8 Dec, 2021 at 11:53 AM